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Management Assistant

Location: Diegem

Job Type: Full-time

Who are we looking for?

An executive Assistant to our Managing Partner.

Your responsibilities

With multiple things grabbing our MP’s attention, we need a highly organized person to support him in the day-to-day activities. You’ll manage administrative tasks for our MP and leadership team, key stakeholders and by proxy the broader team where needed – You’ll act as an intermediary for internal and external contacts

This position is a key role and will be responsible for :  calendar management – preparation of meeting agendas, minutes, materials and presentations – follow up on action points to ensure timely completion –  organization of confidential information and ensure easy access to relevant information – travel management, booking restaurants, ordering gifts/flowers.

You will also support the MP and leadership team in special projects, strategic initiatives and ad-hoc assignments.


Your profile

Minimum 2 years of supporting high level executives in a dynamic environment – Excellent organizational and time management skills – Ability to multitask and prioritize effectively – Fluent in English, written and oral, with mother tongue either Dutch or French – Proficient in MS Office, email and calendar applications and meeting tools – Equipped with common sense and problem-solving abilities – Stress resistant – Strong attention to detail and accuracy in all aspects of work – Discrete and able to handle confidential matters – Eager to explore the world of IP.

What do we offer?

Interesting and varied work within a dynamic team that works closely together – Full-time contract for an indefinite period – Attractive salary package supplemented by non-statutory benefits (meal vouchers, group and hospital insurance, eco-vouchers) – We promote flexible working (both in terms of homeworking policy and in terms of flexible hours) to ensure a genuine work-life balance – Working in Diegem, near the railway station, as of February 2024 in our brand new office at Pegasus Park.

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